09 May Successful outsourcing partnership
A growing number of global IT support agencies are now moving towards the outsourcing tool (contracting with external service providers). The positive results in the short and long term – recognized and identified so far – are very important. This article provides an overview of the risks and benefits of outsourcing.
Why are companies outsourced?
Enterprises outsource so that operational cost may be reduced. Outsourcing allows an organization to outsource a full function or just a part of it. For example, you can outsource the payroll function while retaining the rest of the accounting function within the company.
Outsourcing can be flexible and used as a permanent solution or as a temporary arrangement to learn improved techniques or redesign the defective product or fill the recruitment gap.
Companies should look for opportunities for outsourcing and potential areas around the company to determine whether they should consider all or part of the outsourcing function.
· Successful outsourcing partnership – Correct understanding and balance between outsourcing partners is key to successful outsourcing partnership. Insufficient adherence by one party to another may create significant problems in outsourcing relations. Conserving governance and preparing for support can help improve performance.
· Higher flexibility – changes in companies cannot be avoided, and companies must redefine their tasks and objectives on a regular basis. Requires a higher level of flexibility in structured processes and adaptation to changes without much effort.
· Meeting deadlines – Meeting deadlines set in advance is very important. The credibility and efficiency of the external contractor’s work depend on its ability to meet the project deadline. It is always a good idea to decide on delivery dates and to create service level agreements. Additionally, you must create a process to receive regular updates.
Quality of service
It is important to ensure that there are measurable levels of quality of service written in the vendor agreement. It is common for suppliers to leave these measurable service levels of the Convention to save costs.
When customer contact centers are outsourced to a country that does not speak fluent English, there may be a language barrier. Customer dissatisfaction can occur when the customer service representative strong tone is difficult to understand.
Outsourcing institutions expose some PR, legal risks, and potential quality. An example of this is whether the car contains defective parts and is called, the defective part was from external sources, the car manufacturer still bears the burden of correcting the problem. The seller will need to correct the problem, but the conceptual company must deal with the negative public perception.
There can be empathy between employees and employees of employees who are losing work that is now outsourced. This is delicate and must be handled with tenderness and ingenuity. Communication with such changes should be a diplomatic scheme to minimize the negative impact.
External staff does not share the same tacit knowledge and passion for the organization as ordinary staff. When third-party employees are in contact with customers, they may not have the same knowledge base as the organization.
Security and Legal Compliance
External functions are required to ensure system security and legal compliance. Processes involving security or legal compliance must be formally addressed through documentation. For example, an external customer support staff may have access to confidential client information that can be used improperly.
Issues of organized work
The entrepreneurial work has strong feelings about, and has resisted outsourcing to other countries. Workers’ support groups oppose this management approach, which is expected to lead to a lower standard of living and worse working conditions. This perception can affect workforce productivity as it responds to external corporate sources.
Reduction in strength
Staff layoffs can be a common result of outsourcing. A well-planned outsourced outsourcing strategy will do so through attrition and re-assignment. This can be difficult but can help offset morale issues with the remaining employees.
Last but not least, it is important to have appropriate systems to monitor and control supplier performance, which is useful at the maintenance stage of the report: these systems can assess the deviations of service provided by the supplier compared to the standard established by the contract and decide on possible corrective actions.